Sign.UseWise™ is an email signature management SaaS that enables you to create and deploy Google Workspace (and others, in the future) email signatures throughout your organization and manage other aspects of the office productivity suite.
Miadria LLC (“We”, “Us” or “Our”) is committed to protecting users’ privacy and this Privacy policy has been prepared due to our appreciation of your privacy and in order to be clear about the information that we collect and use on our Services.
We use your personal information to provide and improve the service and that is providing a company-wide signature management system for Google Workspace. We will not intentionally sell, share, or distribute your personal information to third parties, except as required by law.
We do not access the content of your and your organization’s emails and have no control over them. We only have access to the information you (and your users) include in your email signatures and the information you upload to Google Workspace or to Our services.
By using the service, you agree with the collection and use of information according to this policy. If you do not want to be bound by anything herein, please do not access or use our services.
Data collected
This section explains the information we collect from our Customers and how we use that information. We collect data from the following sources and for the following purposes:
Registration and authentication
By registering or authenticating, Users allow Miadria LLC to identify them and give them access to dedicated services.
Depending on what is described below, third parties may provide registration and authentication services. In this case, we will be able to access some data, stored by these third-party services, for registration or identification purposes.
Google Cloud Platform
Provider
Google inc.
Purpose
Hosting and backend infrastructure
Personal Data collected
Various types of data as specified in the privacy policy of the service
Place of processing: EU – Privacy Policy
Google Cloud Platform is a hosting and computing service provided by Google Inc.
Google user data handling
Sign.UseWise™ is designed and published as a Google Workspace Marketplace solution. We adhere to a set of best practices of secure enterprise solution development defined by Google.
We use the Google Workspace platform to push signatures to your Google Workspace users. In order to deliver our services, we need some data about your company and Google Workspace account. We use this information solely for signature management purposes.
The list below contains all the scopes we use for API access to customer data. We also specify for what exact purpose we need it and we often use only a small part of the granted access level.
List of scopes used for API access to customer data:
- View customer related information: View details (e.g., contact email, organization title etc) of customer
- View domains related to your customers: View domain aliases and multi-domains (secondary domains) for your customers
- View organization units on your domain: View metadata (e.g., name and description) of organization units
- View groups on your domain: View details (e.g., name, members) and metadata (e.g., login details) of groups on your domain
- View users on your domain: View details (e.g., name, address, and phone number) and metadata (e.g., login details) of users on your domain
- Manage your sensitive mail settings, including who can manage your mail: Start and stop forwarding all your mail to another address; Create, update, and delete forwarding addresses; Grant and revoke access to your account by mail delegates; Create, update, and delete “Send mail as” aliases
- Manage your basic mail settings: View primary email address; View and manage primary Reply-To, display name and signature; View and manage vacation responder settings; View and manage filters; View and manage POP settings; View and manage IMAP settings; View forwarding settings; View mail delegates with access to your account; View “Send mail as” aliases.
Sign.UseWise™ data protection mechanisms
We have security procedures in place to protect the confidentiality of user data. These are as follows:
- Data Storage: We ensure that all regulated private data, including PII and sensitive information subject to GDPR, is securely encrypted at rest using Google Firestore’s built-in encryption. Google Cloud manages all encryption keys, ensuring secure key storage, automatic rotation, and compliance with data protection regulations. This approach guarantees the privacy and security of sensitive data without requiring manual key management by the application.
- Security Measures: We use number of security measures including using industry-standard encryption protocols (HTTPS) to protect data during transmission, logging data access and performing regular audits of logs, sanitizing user inputs and preventing number of common attacks like SSRF vulnerabilities and unauthorized requests.
- Access Controls: Only authorized personnel with a need to know have access to your data for troubleshooting and support purposes.
- Third-Party Sharing: We do not sell, trade, or rent your personal data to third parties.
- Legal Obligations: We may disclose your information if required by law or in response to valid requests by public authorities. However, if there will be a need to do so we will respond to these requests through attorneys and demand the valid court decision that will support these demands.
- Revocation of Consent: You may revoke the Sign.UseWise™ app’s permissions at any time by uninstalling it or adjusting your Google account permissions.
- Data Deletion: To request deletion of data that may be stored on our servers, please contact us at support@usewise.app.
Domain information
Sign.UseWise™ gives you information about domains from DNS servers and publicly available directories on www.who.is.
Contacting the user
By filling in the contact form with their data, the user authorizes Sign.UseWise™ to use that data to reply to user requests and provide customer support. Personal data processed using the contact form are: email address, first name, last name and phone number.
Processing payments
Payment processing services enable us to process payments by credit card, bank transfer or other means. Miadria LLC doesn’t store your credit card details.
We use a third-party external payment processing app called Stripe to receive payments securely from our customers. Stripe is an online payment processing platform that allows businesses to send and receive payments over the internet.
Stripe is a payment processing platform by Stripe Inc. Contact Stripe Inc. directly if you have any questions about their privacy policy.
Storage and Images
We use Google Cloud Storage and Google Firestore to store data. We collect the following data: Google Workspace profile images, images uploaded by CKEditor upload functionality (custom images), solution images (logo, social icons, signature preview images, template images, banners).
Automated data collection on our web app and services
Once you visit our website, we use third-party analytics tracking services: Google Analytics and Google Tag Manager to record the information that will further help to identify your visit, without recording the personal information like your name and address. Those analytics services will encrypt and hide your personal information such as your name and address from us, but they will give us valuable information about the pattern of your visit.
The information which the third-party analytics services collect from you includes your IP address, your device, operating system, your time zone, device’s system language, browser settings, plugins and location. Analytics tracking services also record which web pages you accessed, the order by which you accessed them and the duration you spent on each web page. We may also use separate trackers which tell us which buttons you clicked, recording of your scrolling activity and the order of activities you performed before leaving the website.
Our third-party analytics providers may place a cookie on your browser so that we may identify you as a return visitor if you visit our website more than once.
Communication
We may use your personal information to contact you with newsletters and marketing materials. You may choose not to receive these communications from us by following the provided instructions in any email in which we send the subscription cancellation link or by contacting us.
Cookies
UseWise® website uses cookies (definition: An HTTP cookie is a small piece of data sent from a website and stored on the user’s computer by the user’s web browser while the user is browsing. Cookies were designed to be a reliable mechanism for websites to remember stateful information or to record the user’s browsing activity) to help you personalize your online experience. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.
One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page.
You have the ability to accept or decline cookies. You may instruct your browser to refuse all the cookies or to indicate when a cookie is being sent. However, if you do not accept them, you will not be able to use some parts of our service.
Data retention
We only keep your personal data for as long as necessary to fulfill the purposes for which we collected it for.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Disclosure of your data
We guarantee that all your personal information is protected and that we will not make this information available to third parties in cases different than those specified in this Policy unless you give us permission to do so or unless such disclosure is necessary to comply with a legal obligation that is imposed on us.
Your rights
We believe it is important to give you choices about the use of your information. We will use your information as described in this Policy. If we want to use your information for a purpose not described in this Policy, we will first get your consent to do so.
Depending on your location and subject to applicable law, you may have a right of access, correction and removal of your personal data which you may exercise by contacting us at email address support@usewise.app .
Links to other sites
Our Service may contain links to other sites that are not operated by us. If you click a third-party link, you will be directed to that third-party’s site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.
Changes to the Privacy Policy
Miadria LLC retains the right to modify this Privacy Policy. We encourage you to review this Privacy Policy periodically in order to stay up to date with changes. The latest version of Sign.UseWise™ Privacy policy will be posted on this exact URL each time.
Contact us
If you have any questions about this Privacy Policy or how Miadria LLC processes your information, please contact us at: support@usewise.app or by writing us at the following address:
Miadria LLC
827 W 19th St
Houston, Texas 77008
