Help Center

Introduction

Sign.UseWise™ is a cloud-based email signature management application designed to simplify and centralize the process of managing email signatures for organizations using Microsoft 365 office productivity suite.

Key Features:

  • Centralized Management: Manage all email signatures from a single web-based admin portal.
  • Microsoft 365 Integration: Automatically populate email signatures with user details synced from your Azure Active Directory (AAD).
  • Template Management: Enhance your brand presence with visually appealing signatures. Create tailored templates featuring calls to action, banners, social links, QR codes, and disclaimers all within our user-friendly editor.
  • Automated Deployment: Automatically deploy signatures to all users with just a few clicks
  • Marketing campaigns: Drive engagement and conversions with eye-catching visuals and dynamic banners, easily added to your emails
  • Consistent Branding: Ensure consistent branding across all email communications within your organization.
  • Secure integration: No routing or SMTP configurations are required

Getting started

System requirements

To start using Sign.UseWise™ all you need is a Microsoft 365 subscription and an Internet-enabled workstation with one of the modern web browsers to get started. We highly recommend using Google Chrome browser, but any other will work as well such as Mozilla Firefox, Microsoft Edge or Opera.

Installation

Sign.UseWise™ app is available on both Microsoft Azure and Microsoft AppSource Marketplace. To get started with Sign.UseWise™ app, go to https://usewise.app/sign-usewise/sign-usewise-microsoft-365 and select your marketplace from where you want to purchase the app – Microsoft Azure or AppSource marketplace. 

Overview and guide

To get you set up and running with Sign.UseWise™, we prepared a detailed overview of the app and how-to instructions which will help you easily create and deploy your Google Workspace signatures and do so much more using Sign.UseWise™. 

Home page 

After logging in to Sign.UseWise™, the administrator will be automatically transferred to the app’s Home page. The home page is a starting point from where you are able to access all pages and key features of the application. 

The Events Log table in Sign.UseWise™ provides a comprehensive record of all activities, noting the exact time each event occurred and the email address of the administrator who performed it.

Companies

To begin using Sign.UseWise™, your first step is to create a company profile on the Companies page. If your Microsoft 365 tenant has multiple domains, you can set up distinct company profiles for each. The company details you enter (like name, website, and social media links) will automatically populate templates that include these fields as placeholders.

Depending on a user’s domain, the signature templates they receive will be automatically filled with the data from the matching company profile.

Users

The Users page provides a comprehensive view of all users and their email addresses within your tenant. You can easily find specific users by using the search bar at the top or refine your results using the filtering options (by ID, name, email, etc.) in the top left corner of the table.

In the top right corner, you can export the user list as a CSV or Excel file, or print it to save as a PDF. The refresh option will synchronize the user data with Azure AD to reflect the latest changes.

Groups

The Users page provides a comprehensive view of all groups within your tenant. You can easily find specific group by using the search bar at the top or refine your results using the filtering options (by ID, name, group email, etc.) in the top left corner of the table.

In the top right corner, you can export the user list as a CSV or Excel file, or print it to save as a PDF. The refresh option will synchronize the user data with Azure AD to reflect the latest changes made to groups.

Domains

Domains page provides an overview of all your Microsoft 365 domains on your connected tenant. For each domain, you can see the verification status and also the following information: 

  • Check if your MX, SPF, DKIM, DMARC, and BIMI records are correctly configured.
  • Information about domain registrar
  • The expiration date for each domain

Checking your domain status is a valuable step towards improving your domain reputation. If you have all your records properly set, then the green tick will be displayed under each of these protocols in the Sign.UseWise™ app Domains page. If that is not the case, you might encounter various issues such as your emails ending in recipients’ spam folders. Here’s a simple explanation of each record:

MX –  Mail Exchanger record is a type of DNS (Domain Name System) record that specifies the mail servers responsible for accepting email messages on behalf of a domain name

SPF – Sender Policy Framework defines the mail servers that are allowed to send mail for your domain. It helps to protect your domain against spoofing and prevents outgoing emails from being marked as spam.

DKIM – DomainKeys Identified Mail is used for the authentication of an email that’s being sent. DKIM adds a digital signature to every outgoing mail, which enables receiving servers to verify the email came from your organization. 

DMARC – Domain-based Message Authentication, Reporting & Conformance uses SPF and DKIM to determine the authenticity of an email message. With DMARC, you define what to do with messages that dont pass SPF or DKIM (such as to reject the message or quarantine it). 

BIMI – Brand Indicators for Message Identification is a standard that associates your brand’s logo with an authenticated piece of email. Learn more about BIMI here.